Host a Donation Drive for Children’s Health℠

Ready to host a donation drive for Children’s Health! Great! Here’s what you need to do 1. Contact Andrea Nicodemus at Andrea.Nicodemus@childrens.com 2. Take a look at our needed items and decide what you want to collect 3. Promote your drive 4. Start collecting! 5. Schedule a time to drop off your items with Andrea Nicodemus

Set a goal

Determine the number of items you want to raise. Encourage people to help you meet or surpass your goals by putting up flyers and telling them how their donations will impact patients and families at Children’s Health.

Get volunteers

A donation drive requires a certain amount of planning to be successful. Get volunteers to help with your drive, and assign everyone specific tasks like:

• Liaison to oversee details and answer questions

• Marketing/Advertiser to promote the drive-through materials provided in this toolkit

• Photographer

• Outside public relations/media contact

• Coordinators to collect and sort all donations

• Volunteer to track who donated what

• Person to deliver all the donations to Children’s Health

Make a timeline

Every donation drive is different. Below are the main tasks you need to complete for a successful donation drive with a sample timeframe.

Promote Collect Sort Deliver

4-6 weeks before drive

• Brief other staff on all aspects of the drive

• Find volunteers

• Schedule meetings to discuss assignments

• Schedule post-drive meeting to ensure that volunteers are available to debrief

• Notify your marketing and communication departments for PR/media plan

• Discuss documentation (photos, video) of the event

2-4 weeks before drive

• Recruit volunteers

• Finalize task lists

• Make sure all volunteers are comfortable with assignments

1-2 weeks before drive

• Confirm details

• Make sure you have the box ready and location confirmed

• Make or print posters and fliers

• Promote drive, e.g., media, publicity and volunteers

During drive

• Collect donations

• Track the donations

• Continue to promote the drive

1-2 days after the drive

• Sort all donations

• Deliver donations to Children’s Health

Promote your drive

There are many ways to generate excitement and visibility throughout your drive. Below you will find samples of marketing material to promote your donation drive. Simply click on the material you want, download/copy and paste the information you need.

Track your donations

Assign a volunteer to create a spreadsheet and track who donated what item. Make sure to thank your co-workers after the donations drive.

For a list of items that we regularly need, or to visit location-specific Amazon Wishlists, please visit our Donate Items website.

Child Life Plano Wish List

Children's Health℠ is always in need of crafty community members to handcraft needed items for our patients including activity/busy books, Beads of Courage, blankets, and comfort items for the NICU. Review ideas and other instructions.

For all donations, please review our donation and distribution policy. If you don’t see the items you wish to donate on any of the lists, let us know by contacting Andrea Nicodemus at Andrea.Nicodemus@childrens.com.

By donating these much-needed items to Children’s Health, you are helping to support our more than 100-year mission of making life better for children. Please complete a donation form for every donation you bring. By filling out the short form, you will help us manage our inventory and ensure it gets to our patients as swiftly as possible.

Please note: if your gift value is over $5,000, please do not fill out the form, instead, contact GiftPlanning@chidlrens.com.

Poster

Place printed posters near the donation box, as well as in high-traffic areas like break rooms, conference rooms or near coffee/snacks.

Download and Print (pdf)

Digital/Printable Fliers

Email fliers to co-workers, or place printed fliers in high-traffic areas like break rooms, conference rooms or near coffee/snacks.

Full Sheet Download and Print (pdf) Half-Sheet Download and Print (pdf)

Rack Card

Place printed rack cards near the donation box, as well as in high-traffic areas like break rooms, conference rooms or near coffee/snacks.

Download and Print (pdf)

Postcard

Place printed postcards near the donation box, as well as in high-traffic areas like break rooms, conference rooms or near coffee/snacks. Or, put one in each person’s office mail box with a personal note!

Download and Print (pdf)

Get pictures and content to post on your social media channels about your donation drive with Children’s Health. Copy, paste and edit the posts below directly onto your social media platform.

Option 1 English We’re proud to work with @childrensHealth to host a donation drive for children to enjoy a little normalcy while they are in the hospital. We’re collecting [donation item] from now until [date]. Drop off donations [location].

Option 2 English Join us [date] as we collect [donation item] for kids who are in the hospital @ChildrensHealth. As a nonprofit organization, Children’s Health depends on gifts from organizations like [Company Name] to provide high-quality care and comfort to children across North Texas. #ChildrensHealth #donationdrive

Tagging Make sure to tag Children’s Health in your posts using @ChildrensHealth

Add details to your organization’s webpage or newsletter about Children’s Health and your donation drive. Copy, paste and edit the content below to add to your website and newsletter. Make sure to replace [Company Name] with the name of your organization.

Content [Company Name] and Children’s Health are teaming up to provide kids in the hospital [donation items] on [date]. As a nonprofit organization, Children’s Health℠ depends on donations from organizations like [Company Name] to provide high-quality care and comfort to children across North Texas.

Help us collect [donation item] to help kids enjoy a little normalcy while they are in the hospital. All donations must be new and in the original packaging.

Thank you for helping make our donation drive a huge success. Please call XXX-XXX-XXXX or email [insert your email address] if you have questions.

Download any of the images below to add to your social post, website or newsletter. Don't forget, it's a good idea to share photos of your drive, as well.

Sample images coming soon!